It’s hard to imagine a modern office without computers. All invoices, reports, reports and much more are performed with their help. And yet, paper documents will not leave our desks any time soon. Help combine electronic documents A variety of peripheral devices help us with paper. However, contrary to popular opinion, the standard “gray box”, that is, a black and white laser printer, is far from the only type office equipment for print.
Finally, it should be noted that you should select the maximum toner usage from your office printer. So even though this unit indicates it is close to completion, there is probably still 10 to 30% life left in the interior. Therefore, there is nothing better to save toner than to use it until printing is completed. Likewise, you must be proactive and have your toner replacement insured.
In companies, as in life, nothing is black or white, but we hope these tips will help you make better choices. Until a few years ago, having a printer at home was synonymous with status because it was expensive and difficult to obtain, however, for a while here its cited use has been increased and diversified. Nowadays we can find from very simple to very complex printers that offer you a number of advantages and tools, in addition, this type of equipment is industry oriented while others are consumer oriented.
Laser classics High-speed printing without using a laser Ink printers Plotters
Where to begin?
There are many various types printers, and there is no optimal option that would print beautiful photos, quickly produce stacks of monochrome (or color) text, would be easy to maintain, and at the same time cost little. Each printer is designed to solve its own, usually quite narrow, range of tasks.
Multifunction laser monochrome
Today we offer you recommendations of five teams that, based on their characteristics, can help you. This equipment will be useful to you in your office or in your home because it works as a printer, copier, scanner and fax machine. His high speed allows you to print up to 35 pages per minute in black and white documents and takes 3 seconds to copy, of course with excellent quality and duplex in all its functions.
This multi-functional tool is designed to give you an experience focused on relief and comfort. Thus, this is one of the best multifunctional devices you can buy. It is designed for a company that needs a high level of printing at a reasonable price. If you are an executive who needs mobility, portable printers are essential in your life. Additionally, your cartridges give you a performance of 600 pages in black and 415 colors, which certainly helps in saving your mobile office.
And to make work in the office as efficient as possible, you need to take the choice of a suitable printer seriously. And to do this, you need to formulate the area in which it will be used. It is possible, for example, that the main flow of documentation is a lot of text pages, booklets, price lists, or maybe, on the contrary, it is the output of high-quality photographs of photographic quality. How correctly you make your choice will depend on the correct understanding of the operating conditions of the printer.
If you think that choosing paper is a major issue, after reading this guide, you will see that there are certain aspects that you should take care of. The most important paper in your office supplies, you may not have paid much attention to it and always buy the same brand or paper that is offered. Despite the above, if you've typed and you notice the quality varies and it's not the one you want or it doesn't have the aspect you like, because it's probably casting your role poorly.
One of the important features of the printer is that it requires Consumables for printing: ink, cartridges. The resource depends on the type of printer, and prices sometimes vary tenfold - do not forget to include the column “consumables for the printer” in the company’s budget. It is also necessary to take into account the fact that these devices are almost impossible to upgrade. Most devices will have to be used exactly as they were delivered from the store.
There is little information about choosing the right paper for your office, so this complete guide will help you do right choice when it comes to paper. This fantastic guide to choosing the perfect role for you includes certain points that are vital.
- Usefulness of different types of paper.
- Formats in which paper is supplied.
- Various grammars and their meaning.
- Let's focus on recycled paper.
- And some vocabulary.
Key Technologies Used in Office Printers
| Technology | Application |
| Laser | High-quality online printing of texts, tables, graphs, diagrams, images |
| LED | |
| Office MFPs | Print texts, tables, graphs, diagrams, images. Copying and scanning documents. Sending faxes |
| Matrix | Cost-effective, on-the-fly printing of texts and tables |
| Solid ink | High-quality online printing of texts, tables, graphs, diagrams, images |
| Jet | High-quality printing of images, photos and color documents |
| Plotters | Wide format (formats larger than A3) document printing |
First you need to decide on the format of the documents you will print. The most common format today is A4 (297x210 mm). And now there are more printers of this format in the computer market. If in the process of work you are dealing with A3 format (this is 2 times larger than A4), then you need a corresponding larger printer, which is usually much more expensive. Formats larger than A3 size are considered professional equipment and plotters are used for printing, which will also be described below.
Questions You Should Ask Yourself Before Buying Paper for Your Office
There are three important questions you should ask yourself before purchasing paper for your office, these are. What type of printing equipment do you use? Here you can get three answers: copiers, inkjet printers or laser printers. It is important to know this because some papers have better interaction with the various printing presses offered.
This is even more important, it depends on the utility you give it, you have to weigh if you need high quality and aesthetics, or if you use one or another internal document to print on a daily basis or if they are important documents that will be exhibited as presentations and much more.
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It is also important to examine the computers in the office. Before choosing a printer, find out what interfaces they have. After all, you probably don’t want to buy the latest, beautiful and expensive printer and find that your old computers simply don’t have the required connector.
There are special papers for each type of printer, some for multifunction machines and laser printers. Depending on the type of machine you use for printing, try choosing the right paper. Paper for inkjet or laser multifunction printers.
This type of paper serves everything from everyday use to more professional presentations. They are very good for use in photocopiers because they maintain high quality. This can be used for all types of printers basically if you want a more professional look just pay attention to the whiteness index that the manufacturer who has the paper says and choose.
The parallel LPT interface, developed for older line printers using the Centronics protocol, has practically become obsolete. In modern printers, with a high degree of probability you will find sequential USB ports 1.1 or 2.0, however, to ensure compatibility with older computers, an LPT port is often installed.
It's a little more expensive, but you can use it for everything. They are designed to withstand high temperatures. They are suitable for fast printing and withstand heat very well. This type of paper can be printed in color and black and white, since the former is very versatile.
Paper for inkjet or inkjet printers. This is done so that it doesn't happen that the color on its surface works, it doesn't occur to you that you bought any paper, and when you print in full color and with optimal quality, it takes a lot to wipe the ink on the paper, and if for some reason you can touch it, you can run the ink.
Many inexpensive printers are only capable of printing from operating system Windows. Therefore, if you need to print from DOS or Linux, carefully read the specifications, which always talk about the printer’s support for various operating systems.
More often…
Still, stereotypes never come out of nowhere. A monochrome laser printer is most often found in offices, coping with the assigned tasks in the best way. And in Lately this technology is becoming increasingly available.
As is the case with paper inkjet printing, this will not happen for any reason since the drying of the ink on its surface is very fast. It is ideal for guaranteeing full color prints with the highest quality. Special paper for color printing.
And speaking of paper, because not a small vocabulary
They tend to be a little more expensive, but if you want to make a good impression and present a polished report where each color stands out uniquely, you should use this document. The result: bright and crisp color. When we talk about paper, we talk about terms like grammar, opacity, whiteness, smooth, satiny, and even stiffness.
Principle laser printing was known long before the appearance of the first printer, and was used in copying equipment. The main device of a laser printer is a rotating drum with a photosensitive semiconductor coating. The laser beam, controlled by a microcontroller, changes electric charge drum in the appropriate places. Then the positively charged toner is transferred to the negatively charged areas of the drum, and with the help of a positively charged roller the toner is transferred to the paper. In order to fix the toner to the paper, it passes through an “oven” where the toner is sintered and firmly adheres to the paper. Before the next print, the drum is discharged and toner particles are removed from its surface.
Weight: This is nothing more than the weight of the paper. This is measured by square meter. Whiteness is very important because it can help you highlight your impressions and make it look more aesthetically pleasing. Opacity basically talks about the transparency of the paper, this becomes very important if you are using double-sided printing.
Rigidity: This is a measure that indicates whether a paper is easy to manipulate and is closely related to grammar. Paper Size: This is basically a sheet request. Remember that with grammatical material, the best measurement is the best, which gives you a higher quality of your impressions, opacity and whiteness. However, after 220 the weight of the paper begins to refer to the cards.
Laser printing technology imposes certain restrictions on paper types: laser printers do not like coated glossy paper and embossed paper with different textures, since toner does not adhere well to such sheets, which leads to contamination and premature failure of the printer. The main working material of a laser printer is standard office paper. You can also print on envelopes and labels that do not have a glossy finish. However, specialized types of glossy paper for laser printing are also produced, but they are mainly intended for professional color printing in digital mini-printing houses.
Let's talk about brands and day to day
On paper, white is better, especially for color prints. One of the fixed items in any office, regardless of the economic or social sector to which it belongs, is its use. In fact, there are different kinds activities that require this element, as well as the types of paper that can be found in the space of these characteristics.
This time we will look at some of the paper brands that claim the biggest and best results that they offer to the clients. One of them. This is a benchmark with undeniable quality. Likewise, it has a flawless result due to its great whiteness and color fixation. The main disadvantage is its price, because it is a company whose products are offered at the highest levels of the market.
In addition, maximum and recommended loads are indicated for laser printers. Not worth it for office use choose printers entry level, with a low monthly load. Since if you exceed the standard established by the manufacturer, there is a high probability that premature wear of the photodrum will occur or the mechanical part of the printer will fail.
This analysis must be carried out taking into account, in each specific case, in accordance with the use and functions that will fulfill this role. Is the printer laser or inkjet printer, another point to consider. The alternative to manufacturers is equally interesting. This means access to a solvent-based typology that offers remarkable results, whether it is to be used for writing or printing.
Many are unaware of the importance of this to our environment, eco-labeled paper, which is considered recycled, has at least 50% of its composition made from paper and cardboard. One is not only saving in its composition, but also preventing excessive deforestation, but also represents saving energy and water. In case this doesn't help much to reduce waste and bet towards a greener and more sustainable world.
One of the advantages of a laser machine is its high printing speed: modern devices for workgroup printing, speeds reach 50 pages per minute.
Another important parameter specifically for a laser printer is the first page output time. The thing is that due to technological features this type printers cannot begin printing immediately after being turned on, since it takes a certain time to warm up the heating element that fixes the toner. With help various devices they are trying to reduce this time, but it still ranges from 9 to 15 seconds from the moment it is turned on.
If you want to go green and contribute your little piece of sand, choose paper that has following tags. Blue Angel: This means the paper is made from 100% recycled fiber. There are different types of materials in the office. In them, some are more important than others, but in some cases, company members miss out on certain features that can benefit its operations.
One of the most interesting ones to keep in mind is this. Manufacturers are currently making paper different models, thicknesses and formats. The same thing happens in the color area because users can access cheap office paper in a variety of colors and use it in multiple ways.
A laser printer is a page-by-page printing device. That is, in order to print a page, he needs all the information about it. For this purpose, they have RAM. To print text, 8 MB of memory may be enough, but if you print pdf files or graphics, you should take care of expanding the memory. Some laser printer models have slots for additional modules. Another way to work with large files, used in inexpensive models, is the use of special patented algorithms for compressing information supplied to the printer at the stage of sending a print job.
Red, yellow, green, blue, pink. Light and dark, weak and bright. The range of possibilities around color is wide. As well as the functions it can perform in the internal area of the organization. Surely more than one person is interested in knowing them. First of all, colored office paper can serve as an element. Thus, it can be used randomly to distinguish some documents from others, classifying them by importance, thematically, or chronologically. A very useful option when you have a lot of documents to work with.
For small workgroups, the Phaser 6100 is a good option. This is the youngest in the line of color laser printers from Xerox. Its black and white printing speed is 20 pages per minute, color printing is of course lower - about 5 pages. Duplex printing is possible. A processor with clock frequency 120 MHz and 64 MB random access memory allow the printer to quickly process almost any job. Besides USB port 2.0 it also has a parallel port. Network model bears the index 6100 DN.
For small businesses, we should recommend the new Xerox Phaser 3500 monochrome printer. It offers users a fairly high level technical characteristics in its price category. And it has a printing speed of 33 pages per minute with a monthly load of up to 100 thousand pages.
Are you looking for a printer or MFP for your office? Then below you can read about 10 best printers for office work.
In this article, we present to your attention the top 10 printers and MFPs used by small and large companies. Various companies have different needs and requirements in terms of printing, so in the top 10 we selected both the cheapest and the most expensive printers and MFPs.
MFP with built-in system continuous feed ink, which surpassed many followers in terms of price and quality. Epson L655 significantly saves your money thanks to the EcoTank system; instead of a cartridge, the printer uses ink tanks that last up to 11,000 sheets without replacing ink. The printer also supports the ability to download data via Wi-Fi connection, and has a two-way function. Additional benefit This model is able to easily pair the device with your smartphone or tablet.
MAIN CHARACTERISTICS:
Printing technology: Inkjet
Maximum print speed (black): 13 ppm
Dimensions: 515 x 360 x 241 mm
Maximum color print speed: 7 ppm
Brother DCP 1610WE
Small, laser MFP for small businesses that don't print too much but have reliable Hardware and high quality printing at amazing speed. Brother DCP-1610WE this small MFP, which prints up to 20 pages per minute in black and is characterized by relatively quiet operation, it is economical and supports WiFi connection, and greatly simplifies work both in the office and at home.
MAIN CHARACTERISTICS:
Printing technology: Laser
Maximum print size: A4
Maximum print speed (black): 20 ppm
Dimensions: 255 x 365 x 340 mm
HP OfficeJet Pro 6830 WiFi MFP
The HP OfficeJet Pro WiFi 6830 MFP is a device that works well both at home and in small and medium-sized offices, where the monthly print volume ranges around 15,000 pages. This model has the ability to print up to 29 pages per minute in black, supports duplex printing and wireless Wi-Fi connections, and all the functions that are typical for multifunction devices, such as scanning or fax support and at the same time, it has a really attractive price.
MAIN CHARACTERISTICS:
Printing technology: Inkjet
Maximum print size: A4
Maximum print speed (black): 29 ppm
Print resolution: 600 x 1200 dpi
Dimensions: 387.7 mm x 224 x 461.9
Ricoh SP C240DN
A small laser printer that is a great help in a small office. The model works well among small businesses, as well as individuals who work in the economic sphere, as well as those who simply work from home. The printer has the ability duplex printing and takes up little space. Also, the printer can print about 30,000 pages monthly, it has high print quality, and it is also small and energy efficient.
MAIN CHARACTERISTICS:
Printing technology: Laser
Maximum print size: A4
Maximum print speed (black): 16 ppm
Print resolution: 2400 x 600 dpi
Dimensions: 400 x 450 x 320 mm
Canon Pixma MG7550
Jet Canon MFP is an offer that, like other inexpensive printers in our article, is equipped with a Wi-Fi module. Canon Pixma The MG7550 isn't a super powerful all-in-one, but it does offer a lot good quality printing in black and has a color resolution of 9600 x 2400 dpi, the ability to print on CD/DVD discs, and it is also easy to use, thanks to touch screen. An interesting feature is the ability to directly print from the Internet; the printer can also work with mobile devices. Is not the best choice for large enterprises, but for small businesses it will be a great option.
MAIN CHARACTERISTICS:
Printing technology: Inkjet
Maximum print size: A4
Print resolution: 9600 x 2400 dpi
Dimensions: 455 x 370 x 148 mm
Epson Workforce Pro WF-8510DWF
Epson Workforce Pro WF-8510DWF is a professional, inkjet MFP, which supports A3+ printing format. The printer is equipped with many useful business features, such as automatic two-sided printing, and a standard monthly workload of 65,000 pages. This MFP is not the best choice for the home, but for an office company that prints a lot and often, which needs good print quality and highly professional equipment, this device is ideal.
MAIN CHARACTERISTICS:
Printing technology: Inkjet
Maximum print speed (black): 24 ppm
Print resolution: 4800 x 1200 dpi
Dimensions: 590? x 570 x 464 mm
Maximum color print speed: 10 ppm
Main functions: Print, copy, scan, fax
Brother MFC-J5720DW
The Brother MFC-J5720DW inkjet MFP has a fast black print speed of up to 35 ppm. Additionally, this is the only printer in this article that supports A3 printing. This MFP is designed for a medium to large company with a standard workload of 30,000 pages per month. It is also worth noting that the sheet tray can hold up to 500 sheets, and the printer also supports printing from mobile devices It also has two-sided printing capabilities. In addition to all of the above, this model is characterized by very low operating costs.
MAIN CHARACTERISTICS:
Printing technology: Inkjet
Maximum print size: A3+
Print resolution: 6000 x 1200 dpi
Dimensions: 590? x 570 x 464 mm
Samsung SL-C460W
The Samsung laser MFP has wireless printing functionality and an intuitive and user-friendly interface. The device also allows you to print using virtual printer Google so we can print the documents we need anywhere. The printer is intended for business, and the manufacturer has estimated its standard load at 20,000 ppm. The printer does not print very quickly, the maximum print speed is 18 ppm and does not support duplex printing, but this was done specifically to simplify the operation of the device.
MAIN CHARACTERISTICS:
Printing technology: Laser
Maximum print size: A4
Maximum print speed (black): 18 ppm
Print resolution: 2400 x 600 dpi
Dimensions: 406 x 362 x 289 mm
Maximum color print speed: 4 ppm
Brother MFC-J6920DW
An inkjet MFP that in many ways leaves many modern laser printers behind. The obvious advantages of this device are: the ability to print in A3 size and print speeds of up to 35 ppm in black, and it prints a little slower in color. It has a high standard load of about 26,000 pages/month, as well as the ability to connect to the Internet - these are the main characteristics that the MFC-J6920DW MFP is used by many self-respecting companies.
MAIN CHARACTERISTICS:
Printing technology: Inkjet
Maximum print size: A3
Maximum print speed (black): 35 ppm
Print resolution: 1200 x 6000 dpi
Dimensions: 310 x 553 x 433 mm
Maximum color print speed: 27 ppm
Epson WorkForce M200
An inkjet MFP that is equipped with a continuous ink supply system, the biggest advantage of which is a significant reduction in ink costs. The device has the functions of printing, scanning and copying documents, and has an Ethernet port, so you can easily connect to the network. This model is recommended for purchase for small and medium-sized offices, where they primarily print black and white documents. The Epson WorkForce M200 is a high-quality and reliable MFP in terms of operating costs, and it also has a very attractive price.
MAIN CHARACTERISTICS:
Printing technology: Inkjet
Maximum print size: A4
Maximum print speed (black): 15 ppm
Print resolution: 1440 x 720 dpi
Dimensions: 435 x 377 x 226 mm
Main functions: Print, copy, scan, fax
